Program Administration

Become part of Barclays Corporate Real Estate Services (CRES) team as our Program Administrator, where your experience in financial services and capital project execution will be key to delivering one of the most multifaceted programs in our global portfolio—the transformation of our US headquarters at 745 7th Avenue in New York City. This high-impact undertaking encompasses roughly 1 million RSF across trading floors, office spaces, lobby areas, amenity zones, and core infrastructure—all being repositioned and renovated in carefully phased stages while the building remains fully operational. Your background in design, construction, and navigating multi-faceted stakeholder environments within financial institutions will support the program’s success across its full lifecycle—from programming and schematic design through construction documentation, procurement, phased occupancy, and final close-out over a span of approximately 5½ years.

To be successful as a Program Administration VP, you should have:

• Design and Construction experience

• Interior office design experience

• Understanding of construction and infrastructure

• Scheduling and project delivery experience

• Vendor management experience

• Financial Services experience is required

Other highly valued skills include:

• Auto Cad

• Microsoft Office Suite

• Experience with scheduling tools (Primavara, MS Project Scheduler, Smart sheets)

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

This role is based in New York, NY.

Minimum Salary: $140,000.00 
Maximum Salary: $200,000.00

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any other type of compensation or benefits that may be available.

Purpose of the role

To manage and develop capital project proposals and operations aligned to the needs of the bank. 

Accountabilities

• Management, development and execution of building, real estate and physical asset security projects and proposals, including workspace, engineering, and facility upgrades.
• Management of planning, design, procurement, resourcing, reporting and construction processes to ensure deliverables are completed on time and within budget.
• Identification of potential risks and issues associated to capital projects and development of risk management strategies to mitigate them by monitoring risk exposure and taking corrective action.
• Management of project budget for real estate and physical security projects by tracking expenses, forecasting costs and identifying cost saving opportunities.
• Management of stakeholder relations including project sponsors, vendors, regulatory agencies, and the facilities management team to align capital project operations with the bank's objectives.
• Identification of opportunities to improve the delivery processes for capital projects and implement best practices to enhance project performance.
• Execution of capital projects that meet agreed quality standards, and are compliant with relevant laws, regulation, and policies.

Vice President Expectations

• To contribute or set strategy, drive requirements and make recommendations for change. Plan resources, budgets, and policies; manage and maintain policies/ processes; deliver continuous improvements and escalate breaches of policies/procedures..
• If managing a team, they define jobs and responsibilities, planning for the department’s future needs and operations, counselling employees on performance and contributing to employee pay decisions/changes. They may also lead a number of specialists to influence the operations of a department, in alignment with strategic as well as tactical priorities, while balancing short and long term goals and ensuring that budgets and schedules meet corporate requirements..
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others..
• OR for an individual contributor, they will be a subject matter expert within own discipline and will guide technical direction. They will lead collaborative, multi-year assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will train, guide and coach less experienced specialists and provide information affecting long term profits, organisational risks and strategic decisions..
• Advise key stakeholders, including functional leadership teams and senior management on functional and cross functional areas of impact and alignment.
• Manage and mitigate risks through assessment, in support of the control and governance agenda.
• Demonstrate leadership and accountability for managing risk and strengthening controls in relation to the work your team does.
• Demonstrate comprehensive understanding of the organisation functions to contribute to achieving the goals of the business.
• Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategies.
• Create solutions based on sophisticated analytical thought comparing and selecting complex alternatives. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.
• Adopt and include the outcomes of extensive research in problem solving processes.
• Seek out, build and maintain trusting relationships and partnerships with internal and external stakeholders in order to accomplish key business objectives, using influencing and negotiating skills to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.