Personal Assistant - Investment Banking Coverage

Join Barclays as a Personal Assistant where you will provide administrative and organisational support within our Investment Banking Coverage function in the Netherlands, supporting the senior executive assistant and being part of the Amsterdam branch PA team.

In role you will be responsible for the management of schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and acting as a professional presence for your assigned individuals. This is an excellent opportunity to join a dynamic team within the heart of Amsterdam’s financial district Zuidas.

Join one of the world’s leading investment banks, where you will thrive in a dynamic and supportive work culture that values ambition and hard work. As a PA / Team Assistant, you'll benefit from exceptional employee growth opportunities, including involvement in high-profile projects. With a focus on collaboration and professional development, this role offers a unique chance to kickstart your career in the fast-paced world of investment banking.

To be successful as a Personal Assistant, you should have experience with:

• Working in a previous Personal Assistant role within a large scale organisation (preferably Financial Services)
• Administrating multiple high priority tasks at one time
• Diary Management and associated actions such as complex expenses and travel
• Handling confidential, sensitive, and legally privileged information

Some other required skills include:

• Fluent English and Dutch language
• Proficiency in Microsoft Office packages
• Ability to provide solutions and prioritise tasks within agreed timelines
• Ability to make decisions independently
• Tact and good judgment in confidential situations, with proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Excellent telephone etiquette and ability to manage competing priorities
• Polished, professional approach, calm demeanour, and ability to work under pressure

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

The position is based in our Amsterdam, Netherlands office - five days in the office (Mon-Fri) No hybrid options supported.

This role is deemed as a Controlled Function role under the Central Bank of Ireland Fitness and Probity Regulations and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Purpose of the role

To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams. 

Accountabilities

• Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
• Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.