Barclays Europe Board Support - 12 Months Full Time Contract

The successful candidate will play a key role in the European Corporate Secretariat, providing professional support services to the BE Board and its Committees. You will ensure that Barclays Europe, its European branches, and subsidiaries are managed effectively and in accordance with Barclays Group Standards and Policies. You will support the Deputy Company Secretary and collaborate with other team members across areas of shared responsibility, sharing best practices to provide seamless support to Barclays’ non-executive Directors and key internal and external stakeholders.

To be successful as a Barclays Europe Board Support, you should be versatile and adaptable, able to manage competing priorities and responsibilities. You should possess senior stakeholder management skills, including experience dealing with ExCo or board members. A confident and influential communicator, you will be able to engage with high-profile clients. Experience with diligent board books is desirable.

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

This position is based in Dublin

Purpose of the role

To provide administrative and technical support to the Board of Directors and its committees for Barclays Group regulated or significant legal entities, facilitating the smooth operation of the Board and the effective execution of its governance responsibilities. 

Accountabilities

• Management of Board and Committee meeting logistics, including scheduling, room arrangements, catering, and technology support, for regulated or significant legal entities.
• Management of the Board and Committee communications, including email correspondence, document distribution, and secure file sharing.
• Supporting the Board and its Committees in its oversight of corporate governance matters, including risk management, compliance and sustainability.
• Provision of administrative and logistical support for Board-led initiatives and special projects.
• Maintenance and updating of Board and Committee member profiles and contact information.

Assistant Vice President Expectations

• To advise and influence decision making, contribute to policy development and take responsibility for operational effectiveness. Collaborate closely with other functions/ business divisions.
• Lead a team performing complex tasks, using well developed professional knowledge and skills to deliver on work that impacts the whole business function. Set objectives and coach employees in pursuit of those objectives, appraisal of performance relative to objectives and determination of reward outcomes
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they will lead collaborative assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will identify new directions for assignments and/ or projects, identifying a combination of cross functional methodologies or practices to meet required outcomes.
• Consult on complex issues; providing advice to People Leaders to support the resolution of escalated issues.
• Identify ways to mitigate risk and developing new policies/procedures in support of the control and governance agenda.
• Take ownership for managing risk and strengthening controls in relation to the work done.
• Perform work that is closely related to that of other areas, which requires understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategy.
• Engage in complex analysis of data from multiple sources of information, internal and external sources such as procedures and practises (in other areas, teams, companies, etc).to solve problems creatively and effectively.
• Communicate complex information. 'Complex' information could include sensitive information or information that is difficult to communicate because of its content or its audience.
• Influence or convince stakeholders to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.