Executive Assistant - Administration & Management

Gurugram, Haryana

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Date live: Apr. 23, 2026

Business Area: HR

Area of Expertise: Business Support & Administration

Reference Code: JR-0000104134

Contract: Permanent

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Join us as an “Executive Assistant - Administration & Management", where you will provide subject matter expertise on India employment legislation, Regulatory Requirements, and Organisational compliance procedures. In this role, you will support the organisation by offering guidance on complex employment law matters, interpreting statutory requirements, ensuring that policies and processes reflect current legal standards and attend various hearings with the regulators . You will partner with various stakeholders to drive fair, consistent, and legally compliant employee practices across the organisation.

To be successful as an "Executive Assistant - Administration & Management”, you should have experience with:

Required Skills:

Manage complex executive calendars, ensuring timely responses to meeting requests and optimised planning across time zones.
Plan and arrange travel itineraries including flights, accommodation and ground transportation, ensuring efficient and compliant travel.
Proactively anticipate needs, prioritise tasks, and ensure timely completion of deliverables in a fast‑moving environment.

Additional Skills:

Act as a trusted point of contact for internal and external stakeholders; manage expectations with clarity and professionalism.
Handle complex/sensitive communication with discretion, sound judgement and executive presence. Build networks beyond immediate team.
Develop deep expertise in work area; act as an advisor where appropriate and partner with other functions/business areas.
Manage day‑to‑day administrative tasks such as expenses, record keeping/filing, distribution lists and organisation management tasks as required.
Ensure accurate documentation and adherence to controls across owned activities.

Basic/ Essential Qualifications:

Strong experience in executive support (complex calendar management, travel, expenses, stakeholder coordination).
Excellent written and verbal communication with professional executive presence.
Strong judgement, prioritisation, attention to detail and confidentiality discipline.
Sound understanding of governance/controls requirements in day‑to‑day delivery.
Bachelor’s degree.

You may be assessed on key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen, strategic thinking and digital and technology, as well as job-specific technical skills.

This role will be based out of Gurugram.

Purpose of the role

To oversee the smooth operation of the bank's business activities by handling a wide range of administrative tasks.

Accountabilities

Management and facilitating of the cost close out of projects, ensuring any outstanding issues/cost commitments are dealt with in a timely manner.
Supporting identified payroll and related input processes and procedures i.e., receive and verify wage input sheets from operations, escalate queries and print and distribute pay slips.
Provision of administrative support with regards to the implementation of the talent development strategy, policies, and procedures.
Maintenance of accurate and organised records, including financial documents, reports, and other administrative files.
Management of office supplies, equipment, and inventory, ensuring availability and ordering as needed.

Analyst Expectations

To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
Requires in-depth technical knowledge and experience in their assigned area of expertise
Thorough understanding of the underlying principles and concepts within the area of expertise
They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
Will have an impact on the work of related teams within the area.
Partner with other functions and business areas.
Takes responsibility for end results of a team’s operational processing and activities.
Escalate breaches of policies / procedure appropriately.
Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
Advise and influence decision making within own area of expertise.
Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
Make evaluative judgements based on the analysis of factual information, paying attention to detail.
Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
Guide and persuade team members and communicate complex / sensitive information.
Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.