Executive Assistant

Join us as an Executive Assistant in our newly established team based in Riyadh.

In this role you will provide proactive, high-level administrative, organisational, and logistical support to the CEO and Head of Investment Banking Saudi Arabia and the wider Saudi team. The role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

What you will be doing:

• Calendar Management: plan, coordinate, and manage complex diaries, ensuring optimal use of time and seamless scheduling of internal and external meetings across multiple time zones

• Travel & Logistics: arrange and oversee all aspects of travel, including flights, visas, accommodation, and ground transportation, ensuring compliance with internal policies and approvals

• Meeting Support & Coordination: management and facilitation of internal meetings, client meetings and ensuring entries are updated in the internal Barclays portals

• Systems & Tools: maintain and update client details in relevant systems such as Outlook, and internal Barclays portals

• Event Management: support organisation of client events, conferences, and roadshows in Saudi and wider MENA region, including registrations, logistics etc..

• Expense Management: process and reconcile expense claims on a timely basis, maintain accurate records and ensure compliance with policy

• Stakeholder support team Management: Act as a key point of contact for coordination of all logistics for visiting Senior Executives visiting the region and managing queries with discretion and professionalism

• Team Support: provide broader administrative support to the Saudi team, including onboarding new joiners, maintaining distribution lists, coordinating annual leave records, travel schedules, and supporting ad hoc projects and initiatives

• Day to Day & Ad Hoc Support: handle a variety of day-to-day and ad hoc tasks and requests from the CEO and the broader team, ensuring coordination of urgent priorities as needed with timely follow-up and execution

Essential Skills/Basic Qualifications:

• Proven experience supporting senior executives in a large and matrixed organisation

• Strong organisational skills, with the ability to prioritise, multi-task, and deliver to tight deadlines

• Excellent written and verbal communication skills

• High level of discretion and professionalism when handling confidential information

• Strong attention to detail and problem-solving abilities

• Both written and spoken proficiency in English and Arabic

Desirable skills/Preferred Qualifications:

• Previous experience working as an Executive Assistant within Financial Services

• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

This role is based in Riyadh.

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. 

Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.