Assistant Vice President – Event Manager, Japan

As an Event Manager, you will manage and deliver internal and external events, as part of a dynamic regional and global inhouse Events team. You will work primarily on activity in Japan for Barclays Investment Bank – based in our offices in Roppongi Hills Mori Tower. You will also travel for flagship client events across Asia Pacific and the Middle East. You will work closely with internal clients to assess their needs and develop creative event solutions. Your responsibilities include designing events, presenting options to clients, and ensuring Barclays’ brand values are reflected. You will maintain effective relationships with clients, colleagues, and suppliers throughout the event design and delivery stages. You will plan and coordinate the end-to-end process of events, overseeing 20+ events per year, and manage onsite agencies and suppliers. Additionally, you will coordinate and analyse post-event feedback, lead ad hoc projects, and regularly update the Event Planning Solution for accurate reporting to measure Return on Investment, spend, and demand.

To be successful as an Event Manager, you should have:

• Native Japanese, and business proficiency in English writing, reading, speaking.

• Deep experience in Event Management. Professional experience running events, including budget, stakeholder, and logistics management alongside industry knowledge and experience.

• Strong project management skills, experience managing complex projects.

• Excellent communication skills and ability to be impactful to stakeholders and influence.

• Confident, proactive, responsive, and enthusiastic. Capable of building strong partnerships and networks

You may be assessed on key critical skills relevant for success in the role, such as risk and controls, change and transformation, business acumen, strategic thinking, as well as job-specific technical skills.

Barclays is required by law to confirm that you have the Legal Right to Work in any role that you apply for. If you currently hold a work visa sponsored by Barclays, or you would require sponsorship from Barclays, you must declare this as part of your application. Sponsored visas are role and entity specific and any changes must be reviewed. It is important that you ensure you are working on the correct visa at all times. Failure to accurately disclose your visa status or Legal Right to Work may result in your application or any employment offer being withdrawn at any time. 

Purpose of the role

To plan, execute, manage and oversee a wide range of events and/ or hospitality initiatives, collaborating with internal stakeholders to understand business objectives and external vendors to develop creative and impactful event or hospitality experiences

Accountabilities

• Development, planning and strategic oversight of events of any format, including conferences, seminars, product launches, client appreciation events, external partnership events, sponsored conference programmes, internal engagement events client entertaining through hospitality & ticket only and other marketing initiatives.
• End to end management all aspects of event logistics, including format proposal, all venue and vendor selection and management, production management, content development, delegate, host and speaker management and on site co-ordination of these, as needed.
• Management of the hospitality programme, through Barclays-owned sponsorship assets, contracted memberships and adhoc brokering for clients and internal stakeholders, where applicable.
• Understanding of and adherence to all applicable internal controls throughout the planning process as well as identifying and mitigating potential areas of risk.
• Post event or hospitality assessments to analyse the success of each initiative and identify areas for improvement.
• Expert advisor and partner to stakeholders and hosts to ensure event delivery meets their aims and objectives, in certain cases.
• Build and maintenance of industry relationships with suppliers and industry experts to stay at the forefront of event & hospitality trends, technology advances, new openings and best practices, where applicable.

Assistant Vice President Expectations

• To advise and influence decision making, contribute to policy development and take responsibility for operational effectiveness. Collaborate closely with other functions/ business divisions.
• Lead a team performing complex tasks, using well developed professional knowledge and skills to deliver on work that impacts the whole business function. Set objectives and coach employees in pursuit of those objectives, appraisal of performance relative to objectives and determination of reward outcomes
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they will lead collaborative assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will identify new directions for assignments and/ or projects, identifying a combination of cross functional methodologies or practices to meet required outcomes.
• Consult on complex issues; providing advice to People Leaders to support the resolution of escalated issues.
• Identify ways to mitigate risk and developing new policies/procedures in support of the control and governance agenda.
• Take ownership for managing risk and strengthening controls in relation to the work done.
• Perform work that is closely related to that of other areas, which requires understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategy.
• Engage in complex analysis of data from multiple sources of information, internal and external sources such as procedures and practises (in other areas, teams, companies, etc).to solve problems creatively and effectively.
• Communicate complex information. 'Complex' information could include sensitive information or information that is difficult to communicate because of its content or its audience.
• Influence or convince stakeholders to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.