Legal Matter Analyst

Join us as a Legal Matter Analyst at Barclays, where you will support the legal

function by providing an end-to-end Procure to Pay assistance, helping them

managing external third party spend, matters and portfolios, assisting queries

from both internal teams and external vendors. The Legal Matter Analyst role

will be responsible for providing operational support to the Legal Function.

This will mean being the point contact for all Procure to Pay information. You

will work to eradicate Aged Debt with Relationship Accounts, deliver

sustainable efforts towards ensuring Legal is exceeding the Payment on Time

expectations, and ensuring that a robust monthly cadence exists with engaging the Legal Partner Firms, along with managing usual work demands.

Key Accountabilities

• Procure to Pay support: Facilitating vendor availabilities on Process Unity on behalf of the legal users, validations of Purchase Order requests received in the Legal system (against the Business controls), Processing amendments and closures on behalf of legal users (where applicable) 
• Matter Management : Keeping the legal users updated by sending regular portfolio updates, driving the overall utilization of the portfolios as per Legal targets, assisting legal users with queries, along with delivering sustainable efforts towards ensuring Legal is exceeding the Payment on Time expectations for invoices, working on the reduction of aged debt for the bank.
•  Stakeholder Engagement and Reporting : Providing adequate MI and data support to legal users and Legal Business Management as and when needed (including Monthly Service Reviews/ Financial Accountability materials etc)

To be a successful " Legal Matter Analyst", you should have experience with

• Banking operations experience OR Procurement Industry experience.
• Strong analytical skills and ability to consider wider objectives.
• Excellent working knowledge of Microsoft Office, particularly Excel.
• Taking full ownership and accountability of tasks to completion through effective prioritization and a commitment to teamwork .
• Facing customers / clients in their current role.
• Strong Understanding of regulatory requirements.
• Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.
• Extensive problem-solving skills required along with a solution-oriented approach.

 Some other highly valued skills may include (Mandatory):

• Outstanding Stakeholder management skills
• Excellent communication skills, both written and oral.
• The ability to identify, address and where necessary escalate key risks and issues. 
• Excellent time management and personal organization skills.
• A team player but self-reliant and able to work proactively. 

 Desirable skills/Preferred Qualifications (Not mandatory):

• Commerce Gradate.
• Knowledge of Procurement (P2P) cycle and operations.
• Coupa Knowledge.
• Portfolio Management experience.
• Experience in reporting.

 Location: Noida.

Purpose of the role

To support business areas with day-to-day processing, reviewing, reporting, trading and issue resolution. 

Accountabilities

• Support various business areas with day-to-day initiatives including processing, reviewing, reporting, trading, and issue resolution.
• Collaboration with teams across the bank to align and integrate operational processes.
• Identification of areas for improvement and providing recommendations in operational processes.
• Development and implementation of operational procedures and controls to mitigate risks and maintain operational efficiency.
• Development of reports and presentations on operational performance and communicate findings to internal senior stakeholders.
• Identification of industry trends and developments to implement best practice in banking operations.
• Participation in projects and initiatives to improve operational efficiency and effectiveness.

Analyst Expectations

• Execute work requirements as identified in processes and procedures, collaborating with and impacting on the work of closely related teams.
• Check work of colleagues within team to meet internal and stakeholder requirements.
• Provide specialist advice and support pertaining to own work area.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how all teams in area contribute to the objectives of the broader sub-function, delivering impact on the work of collaborating teams.
• Continually develop awareness of the underlying principles and concepts on which the work within the area of responsibility is based, building upon administrative / operational expertise.
• Make judgements based on practise and previous experience.
• Assess the validity and applicability of previous or similar experiences and evaluate options under circumstances that are not covered by procedures.
• Communicate sensitive or difficult information to customers in areas related specifically to customer advice or day to day administrative requirements.
• Build relationships with stakeholders/ customers to identify and address their needs.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.