Executive Assistant

Join us as an "Executive Assistant" at Barclays, where you'll spearhead the evolution of our digital landscape, driving innovation and excellence. You'll harness cutting-edge technology to revolutionize our digital offerings, ensuring unapparelled customer experiences.

­­­­­­­­­­­­­­­­­­Overall purpose of role

The role supports the country CFO’s of India, Japan, Hong Kong and other senior leaders in Asia Finance as an Executive Assistant. The role includes but is not limited to diary management, meeting scheduling/coordination and other administrative tasks such as booking travel and submitting expenses and invoices.

Your key Key Accountabilities will be as below-

• Secretarial support to regional country CFO’s, and other senior leaders in Asia finance
• Extensive diary management and coordination (regionally and globally)
• Organize meetings and assist with agenda; build good rapport with assistants to stakeholders
• Track and follow through on actions
• Organize travel arrangements, cabs and visas for business trips
• Expense processing
• Liaise with other regions to arrange inter-office visits including security access, desk allocation, PC login, and staff/client meetings
• Assist with requests for new joiners and overseas visitors and ensure that desks are set up in line with requirements and moves
• Action voicemails/incoming calls in a prompt and timely manner
• Provide back-up secretarial cover for other secretaries during absences and busy periods
• Ad hoc administration
  

Essential Skills/Basic Qualifications:

• Ability to work with MS Office packages
• Good written and verbal communication skills

Desirable skills/Preferred Qualifications:

• Familiarity of communicating with stakeholders across a large global organistation to organise meetings
• Familiarity with SAP / Coupa systems for expense processing

Job location is Mumbai

Purpose of the role

To provide financial expertise and support to specific business units or departments within the organisation, and act as a liaison between the finance function and various business units, helping to bridge the gap between financial data and business decisions.  

Accountabilities

• Development and implementation of business unit financial strategies, plans and budgets, using insights to evaluate the financial implications of strategic initiatives and recommend appropriate actions.
• Development of financial models to forecast future performance, assess investment opportunities, and evaluate financial risks for business units, and to analyse the impact of business decisions on financial performance and provision of recommendations.  .
• Cross functional collaboration to provide financial insights and guidance to business unit stakeholders.
• Identification of opportunities and implementation of financial process improvements that streamline financial operations.
• Support to business units in identification, assessment, and mitigation of financial risks, including provision of training and guidance to business units on financial risk management and compliance practices.
• Analysis and presentation of financial data to provide insights into business performance, identify trends, and support decision-making.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.