Executive assistant

Join Barclays as an Executive Assistant, where you will provide high-quality administrative and organisational support to executives, managers, or teams. Acting as a trusted point of contact, you will ensure smooth coordination, efficient task management, and a professional presence at all times.

You will manage busy calendars, coordinate meetings, and organise travel arrangements, ensuring everything runs seamlessly. Alongside this, you will handle day-to-day administrative tasks such as expenses, record management, and maintaining organised systems.

Taking a proactive approach, you will anticipate needs, prioritise tasks, and ensure deadlines are met in a fast-paced environment. You will also collaborate with stakeholders across the organisation, supporting effective communication and delivery of team objectives.

With a strong focus on accuracy, and risk awareness, you will take ownership of your work, ensuring it aligns with policies and standards. Strong judgement, attention to detail, and the ability to manage multiple priorities will be key to success in this role.

To be successful as an Executive Assistant, you should have experience with:

• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Proven experience managing complex calendars and coordinating meetings.
• Ability to arrange and manage travel logistics efficiently.
• High attention to detail and accuracy in administrative tasks.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and professionalism.
• Proactive mindset with the ability to anticipate needs and solve problems.
• Good understanding of administrative processes (expenses, record keeping, office coordination).
• Ability to work effectively under pressure and meet tight deadlines.
• Basic understanding of risk, controls, and compliance requirements.

Some other highly valued skills may include:

• Experience supporting senior executives or leadership teams.
• Stakeholder management skills, with the ability to build strong working relationships.
• Experience working across multiple teams or functions.
• Leadership or team coordination experience.
• Continuous improvement mindset with the ability to streamline processes.
• Familiarity with corporate systems and tools used for scheduling, expenses, and reporting.
• Strong decision-making and judgement skills.
• Ability to influence and communicate with a wide range of stakeholders.

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

This role is based in Bournemouth, with a hybrid working model of working a minimum of 2 days per week in the office.

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. 

Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.